1Room floors
The floor map is a working screen. From it you check guests in and out and mark a room as clean. A room's state comes from bookings, renovations and the cleaners' work, so nobody retypes it by hand.
Room details open next to the plan: who is staying, for how many nights, whether there is an arrival today. From here you check a guest in or out, open the folio and change the housekeeping status.
Sample data. Click a room, and the buttons work on this plan.
What reception sees for this room
Departs today
Free, Arrival, Occupied, Departs today, Out of service. After checkout a room also gets a needs-cleaning marker, so you can tell an empty room from one that is ready for a guest. The plan refreshes itself every 30 seconds.
Floor map
Type a range of numbers such as 101-110 and the rooms land on the plan. Then in edit mode you move them to match the building. Rooms and floors can be added at any time.
Room numbers101-110
Double, family, apartment: a type is a nightly price and a capacity shared by many rooms. You set seasons from date to date, and weekends can have their own price. A stay across two seasons is priced night by night.
| Type | People | Off season | Season | Weekend |
|---|---|---|---|---|
| Double | 2 | PLN 280 | PLN 320 | PLN 360 |
| Family | 4 | PLN 380 | PLN 440 | PLN 490 |
| Apartment | 3 | PLN 520 | PLN 590 | PLN 650 |
A room type has a base price and a price for chosen weekdays, and a season from date to date can have both of its own. You set surcharges for extra people on the type, and board for the whole property, per person and night. You set the minimum stay and days without arrival or departure for the type and for the season, and you close dates for one type or the whole property.
Sample nightly prices in PLN, two guests included
Click the arrival day, then the departure day.
June 11 to 15, nights: 4
Checkout puts the room on the list. Rooms with an arrival today go to the top, because those are the ones holding up check-in at 15:30. The status moves from needs cleaning through cleaned to inspected.
You assign a cleaner
The room waits on the list, and the dot on the floor map says it is empty but not ready for a guest yet.
On the floor map: Free, with a needs-cleaning dot
Sample data
You invite each one by email with the Staff role. They filter the list by name and tick rooms off on the phone, and reception sees the change on the floor map. That account cannot open reports, cash or settings.
Housekeeping
Write what is wrong, pick a room or a common area, and set a priority. The issue moves from open through in progress to resolved, and on closing you enter the repair cost. Maintenance costs add up on the list, so at the end of the season you know what the plumbing cost you.
Dripping tap
105
high, in progress
entered on closing
Door lock sticking
203
medium, resolved
PLN 180.00
Blown light on the stairs
Common area
low, resolved
PLN 45.00
Cracked pipe in the bathroom
204
urgent, resolved
PLN 620.00
A renovation has a name, dates and a budget. While it lasts the room takes no bookings, including from your website, and trying to enter one by hand ends with a message naming the renovation. The KT-1 summary takes such rooms out of the nominal count.
This room is blocked for these dates by a renovation: Bathroom painting.
Sample data